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Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø Accommodation

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Privacy Policies

Find out more about Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø Accommodation privacy policies.

Use of your Personal Data by Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø

How we use your personal data is set out in broad terms the Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø Student Privacy Notice.

Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø Accommodation will use your personal data to provide accommodation for you during the time you are resident in Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø accommodation or other Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø-nominated accommodation e.g. a third-party provider operating under a contract with Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø.

The lawful basis for processing of your personal data is that it is necessary for the performance of the contract between Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø and you, or for taking steps to enter into this contract.

Your personal data will be accessible to Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø Accommodation staff and will be retained in line with Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø's Central Data Retention Schedule.

Where we offer you a place with a third-party private provider operating under contract with Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø, your personal data will be shared with them for the same purpose.

If you take up a place in Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø provided accommodation we will share your name and duration of stay with the local authority for the purposes of council tax administration.

If you share any special category personal data with us, e.g. information about health or disability, so that suitable accommodation can be provided for you, the lawful basis for using this personal data will be your explicit consent.
It is important that you notify Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø Accommodation of a disability, medical condition, injury or illness which may have an effect on your accommodation needs. If you are allocated a place in a University of London or other nominated accommodation details of your disability health conditions will be shared with them so that they can provide suitable accommodation and support.

This information will be shared with the appropriate services within in order for them to offer appropriate support during your time at Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø. These services are Student Support and Wellbeing, which includes Student Disability Services and Student Psychological Services. You do not have to take up this support but Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø has a duty of care to its students, especially those living in its accommodation. More information relating to the use of information related to a declared disability is available on the support for disabled students webpage.

Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø may also process information about the commission or alleged commission of criminal offences by you, which Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø may report to the police or other relevant authority. Disclosures of this nature would take place on the basis of being necessary for the administration of justice.

Should you owe money to Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø as a result of a Licence Agreement we may disclose your personal details to debt collection agencies acting on behalf of Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø for the purposes of recovering the amounts owed. Disclosures of this nature would take place on the basis of Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø's legitimate interests

Student Privacy Notice

Rent Guarantor Scheme

By submitting this application form, you acknowledge that Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø will process your personal data (including any special category personal data) that is included in this form in accordance with Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø’s Data Protection Policy and Student Privacy Notice. In particular, we will use information you provide for the purposes of assessing your eligibility for the rent guarantee scheme, for operating the rent guarantee scheme if your application is approved, and for any related administrative and ancillary purposes. Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø will only retain the personal data you provide for as long as it is necessary for these purposes and in accordance with Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø’s Records Retention Schedule.

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