Chapter 9 includes changes to External Examining and some minor amendments to Student Academic Representation.
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External ExaminingÂ
The Quality Review Sub-Committee recommended changes to Section 4: External Examining which were subsequently approved by Education Committee Chair’s Action. This included the following main changes:
- Amendments to clarify that the Exam Board Chair does not need to check Right to Work documentation themselves, but is responsible for ensuring that administrators carry out these checks.
- Clarification on the information which departments must provide to new and continuing External Examiners and on the storage of their personal information to ensure compliance with GDPR.
- Minor clarifications to terminology.
The full list of changes in Section 4: External Examining is given below:
1. | 4.1 Criteria for Appointment | Additional point to clarify that it is the responsibility of the Boards of Examiners to check whether a Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø staff member is serving as an Examiner in the department/division of an External Examiner they wish to nominate (point 11). |
2. | 4.2 Responsibilities of Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø | Clarification on what information Departments must provide to new and continuing External Examiners (point 6). |
3. | 4.3 Responsibilities of the External Examiner | Reference to ‘programme’ removed (point 1). |
4. | 4.3 Responsibilities of the External Examiner | Clarification of terminology (point 2). |
5. | 4.4 Nomination and Appointment 4.4.1 Process of Nomination | Clarification of terminology (point 2). |
6. | 4.4 Nomination and Appointment 4.4.1 Process of Nomination | Additional point regarding the Chair’s responsibility to ensure the External Examiner’s Right to Work documentation is checked before approving the nomination (point 4). |
7. | 4.4 Nomination and Appointment 4.4.1 Process of Nomination | Clarification of terminology (Further Guidance point 2). |
8. | 4.4 Nomination and Appointment 4.4.1 Process of Nomination | Clarification around Portico access and that External Examiners will be sent a single sign on link and should not be asked to enter a username (Further Guidance point 4). |
9. | 4.4 Nomination and Appointment 4.4.1 Process of Nomination | Additional point about checking External Examiners’ Right to Work evidence as part of the nomination process (Further Guidance point 7). |
10. | 4.4 Nomination and Appointment 4.4.1 Process of Nomination | Clarification of terminology (Further Guidance point 10). |
11. | 4.4 Nomination and Appointment 4.4.1 Process of Nomination | Additional point about Right to Work evidence which should be stored and retained by the Department (Further Guidance point 16). |
12. | 4.4 Nomination and Appointment 4.4.1 Process of Nomination | Clarification around collection of personal data and GDPR (Further Guidance point 2). |
Student Academic Representation
Minor changes have been added to Section 6: Student Academic Representation to update the quotes cited from the Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø Regulation for Management on the meeting frequency for Staff Student Consultative Committees (SSCC). The text has also been amended to clarify that it is the Quality Review Sub-Committee (QRSC) which will oversee arrangements for academic representation, rather than the now disbanded Student Academic Representation Steering Group. A template for SSCC agenda and minutes has also been re-instated as an annex to Chapter 9 following requests from SSCC administrators (Annex 9.6.1).