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Section 2: Admission, Registration and Conduct

Published for 2024-25


2.1 Introduction2.7ÌýDisclosure and Barring
2.2 Entry requirements2.8 Application Decisions
2.3 English Language requirements2.9 Period of Registration
2.4 Making an application for a Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø Short Course2.10 Attendance Requirements
2.5ÌýAccuracy of Applicant Information2.11ÌýCode of conduct for Short Course Learners attending Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø
2.6 Proof of Identity2.12ÌýComplaints Procedure

2.1 Introduction

1.The Regulations in this section pertain to admission and registration arrangements for Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø’s Short Courses, both non-credit-bearing and credit-bearing.

2.2 Entry requirements

1.While there are no general entry requirements for Short Courses, applicants must satisfy any entry requirements for admission that are specified in the course specification (CIQ) and indicated in the description of the activity provided on the central Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø Short Courses website and/or the relevant Department web pages.
2.For admission onto credit-bearing Short Courses, entry requirements may include academic prerequisites such as a UK Bachelors degree or an equivalent qualification in a relevant subject.
ÌýFurther guidance
3.Entry requirements for credit-bearing Short Courses need not comply with standard Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø entry requirements for programme-level study, provided that the admitting Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø department judges that the applicant is appropriately qualified and equipped to take the activity in question.
4.Some Short Courses take into account individual professional and work experience for admissions purposes.
5.Applicants are advised to check for specific entry requirements or academic pre-requisites for admission onto their chosen Short Course before making an application to Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø, either by consulting the activity description provided on the central Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø Short Courses website and/or the relevant Department web pages, or by contacting the activity organisers.

2.3 English Language requirements

ÌýGeneral
1.The language of instruction at Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø is English, and all applicants should ensure that their spoken and written English is of a sufficient standard to undertake their chosen Short Course. This requirement is specified in order to ensure that the experience of Short Course Learners is not hindered by language difficulties, and that all Short Course Learners are able to benefit fully from their time at Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø.
ÌýNon-credit bearing Short Courses
2.Applicants for non-credit-bearing Short Courses, whose first language is not English, should have a reasonable proficiency in the English language in order to fully benefit from the activity.
3.In addition, applicants are required to meet any English Language requirements that are specified in the course specification (CIQ) for the activity and indicated in the description of the activity provided on the central Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø Short Courses website and/or the relevant Department web pages.
4.Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø reserves the right to refuse admission to or terminate the registration of any applicant whose English Language proficiency is deemed unsatisfactory.
ÌýFurther guidance
5.Although no formal proof of an applicant’s proficiency in English is required for entry onto most non-credit-bearing Short Courses, applicants whose first language is not English are encouraged to benchmark their proficiency in the English language against the Common European Framework of Reference for Languages.Ìý
ÌýCredit-bearing Short Courses
6.Applicants for credit-bearing Short Courses whose first language is not English are required to meet Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø’s English Language requirements and must be able to provide recent evidence that their spoken and written command of the English language is adequate for the activity for which they have applied.
7.In addition, applicants will be required to meet any English Language requirements that are specified for the level of the activity.
ÌýFurther guidance
8.Applicants are advised to check any specific English Language requirements by consulting the activity description provided on the central Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø Short Courses website and/or the relevant Department web pages.
9.Applicants should be aware that Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø reserves the right to ask for higher English Language requirements in individual cases.

2.4 Making an application for a Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø Short Course

1.Applications for Short Courses must be made directly to Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø, either through the central Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø Short Courses website or the relevant Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø department web pages.Ìý
2.Details of how to make an application for a Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø Short Course are provided in the activity description on the central Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø Short Courses website and/or the relevant Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø department web pages. Details of any specific application deadlines will also be indicated.
ÌýApplicants with disabilities
3.Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø endeavours to ensure equal access to all facilities and to make reasonable adjustments to Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø buildings when and wherever possible.
4.Applicants who have a disability should inform the admitting Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø department of this on their application. This will help to ensure that any special requirements can be put in place in advance of applicants commencing their Short Course.
5.Where an applicant declares a disability, the admitting Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø department should make contact with that applicant to discuss any specific arrangements or reasonable adjustments they may need in order to support their studies.
ÌýFurther guidance
6.Applicants with disabilities are strongly encouraged to make contact with the activity organisers and/or the relevant Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø department before submitting their application if they have any general queries about access or facilities at Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø.
7.See also guidance on Reasonable Adjustments at section 3.2.
ÌýApplicants under the Age of 18
8.Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø will consider for admission onto its Short Courses applicants who will reach the age of 18 during or after their expected period of attendance, subject to these applicants meeting the entry criteria for the activity.Ìý
9.If a young applicant is offered a place, Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø has in place procedures to protect young learners. The Short Course organisers and/or the admitting Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø department must ensure that these procedures are put in place prior to the arrival of the applicant(s) at Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø.
ÌýFurther guidance
10.In considering applications onto Short Courses from applicants under the age of 18, short course organisers must refer to the Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø Children and Vulnerable Adults Safeguarding Policy for Applicants and Current Students.
11.Further guidance on working with persons under the age of 18 is available for Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø departments and Short Course organisers on the Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø Human Resources Division web pages.
ÌýApplicants who are registered students at Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø and other Higher Education institutions
12.Applicants who are currently registered students either at Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø or another Higher Education institution may be admitted onto Short Courses. However, any Short Course that Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø students are admitted onto cannot be substituted for any component of their Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø programme of study, nor can any academic credit achieved as a result of their attendance on the activity be transferred to their main Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø programme of study.

2.5ÌýAccuracy of Applicant InformationÌý

1.Information provided by applicants is expected to be accurate and complete. Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø reserves the right to refuse admission or terminate registration in the event that any information provided by an applicant is inaccurate or incomplete.

2.6ÌýProof of IdentityÌý

1.All applicants for campus-based Short Courses are required to present (in person or by post) the original copy of an accepted form of identification, as determined by Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø, for verification before they can be registered onto the Short Course.
2.

Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø’s preferred form of identification is a valid passport. However, in the absence of a valid passport, the following will be accepted forms of identification for applicants who do not require a visa to study in the UK:

i)ÌýA UK photo driving licence, Armed Forces Identity Card or a European National Identity Card, or
ii)ÌýAn original Birth Certificate, Adoption Certificate, Deed Poll Certificate or Certificate of Naturalisation.

3.If the family name or other personal details are different from those on the document provided, proof of the reason for any differences may be required. This should be in the form of a marriage certificate/civil partnership certificate, divorce document, deed poll, adoption certificate or statutory declaration. No other forms of identification are acceptable.
ÌýApplicants Who Require a Visa to Study in the UK
4.Under UK immigration requirements, presentation of a valid passport is a mandatory requirement for applicants for all campus-based Short Courses who require a visa to study in the UK, and no other forms of identification will suffice. Registration will not take place without presentation of a valid passport and an appropriate visa.
ÌýFurther guidance
5.Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø is obligated to undertake passport and visa checks for its Short Courses wherever its Student Visa licensing responsibilities require it to do so. This requirement applies only to applicants who will be attending a Short Course based on the Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø campus within the UK. There is no requirement for applicants who require a visa to study in the UK to present a valid passport and an appropriate visa if the Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø Short Course is based wholly online.
6.Further information and guidance about the UK Immigration and Visas System is available on the Immigration and Visa webpages.

2.7ÌýDisclosure and Barring

ÌýDisclosure
1.For a small number of Short Courses, where participants may potentially come into unsupervised contact with children and/or vulnerable adults, Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø will seek an enhanced disclosure certificate from the Disclosure and Barring Service. Where this requirement applies, it should be recorded on the course specification (CIQ) in order that applicants can be made aware.
ÌýFurther guidance
2.The Disclosure and Barring Service is the Government agency established to provide employers and others with information about any criminal convictions that an individual might possess.
3.In addition to an enhanced disclosure certificate, some Short Courses may require further checks under the provisions of the Protection of Children Act and Protection of Vulnerable Adults Act.
4.Further details of these checks are available from the Disclosure and Barring Service. Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø reserves the right to bar applicants or de-register learners who are given an unsatisfactory review by the Disclosure and Barring Service.
ÌýApplicants with Criminal Records
5.Disclosure of certain criminal records may be required for some Short Courses, and applicants with criminal records may be subject to some restrictions of activity to be decided on a case-by-case basis.
6.Failure to disclose may result in refused admission or termination of registration from the Short Course.
7.Where appropriate, details of criminal convictions may be made available to Heads of Department and others as appropriate.
8.Please see Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø’s Disclosure and Barring webpages for further information.

2.8ÌýApplication Decisions

1.All applicants for Short Courses will be informed by Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø of their acceptance or otherwise onto the activity in question.
2.The decision as to whether to admit an applicant to a Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø Short Course rests solely with the relevant Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø department. Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø decisions on applications onto its Short Courses are final, and there is no right of appeal against them.Ìý

2.9ÌýPeriod of Registration

1.Short Course Learners are registered for the duration of their Short Course, until the end or completion of the activity.
2.The specific start date and duration of each Short Course is determined by Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø and notified in the short course descriptions given on central Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø Short Courses website or on the relevant Department web pages.

2.10 Attendance Requirements

1.Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø’s attendance requirements are defined in Chapter 3, Section 3:ÌýÏã¸ÛÁùºÏ²ÊÖÐÌØÍø Student Attendance Policy.
2.Minimum attendance requirements are set at Faculty level and must be published in the Student Handbook or equivalent.
3.Students whose attendance falls below the minimum attendance requirement may be subject to the regulations in Chapter 6, Section 3: Academic Insufficiency Procedure, subject to faculty policy.
4.In order to be eligible for a Certificate of Participation, Short Course Learners will be expected to have participated in the activity to the satisfaction of the course leader and to an extent that is deemed sufficient to have met the learning outcomes of the activity.
5.Short Course Learners on credit-bearing Short Courses whose attendance falls below the minimum attendance requirements for the activity may not be permitted to undertake the assessment component of the activity.
6.Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø reserves the right to require any Short Course Learner whose conduct, attendance or academic progress is unsatisfactory to withdraw from the Short Course. A Short Course Learner required to withdraw has the right to appeal against the withdrawal decision but not against any academic assessment on which the decision is based. The responsibility for hearing and deciding upon appeals is vested in the Registrar, whose decisions are final.
ÌýFurther guidance
7.For Short Courses that are based wholly or partly online, ‘attendance’ should be taken to mean ‘participation’. Owing to software limitations, it may not yet be possible to measure participation for some of these. In such instances, in order to be eligible for a Certificate of Participation Short Course Learners will be expected to have participated in the activity to an extent that is deemed by the activity leader to be sufficient to have met the learning outcomes of the activity.
8.Section 3.3.15-20: Extenuating Circumstances describes the procedures in place for Short Course Learners on credit-bearing Short Courses who are unable to attend an examination or submit a piece of work for summative assessment due to illness or other extenuating circumstances.

2.11 Code of conduct for Short Course Learners attending Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø

1.Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø enjoys a reputation as a world-class university. It was founded on the basis of equal opportunity, being the first English university to admit students irrespective of their faith and cultural background. It was the first university in England to admit women.
2.Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø is a community, and as members of this community, all Short Course Learners are expected to adhere to Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø’s rules and regulations while attending a Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø Short Course based at Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø, to show respect for persons and property, and to behave in a way that does not interfere with the normal operations of Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø.Ìý
3.

Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø’s expectations about appropriate behaviour and conduct of its Short Course Learners while attending an activity based on the Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø campus include:

In general:

  • Recognising the diversity of the Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø community and not discriminating against others on the basis of their age, ethnic origin, race, nationality, membership of a national minority, culture, language, religious faith or affiliation or lack thereof, political affiliation or opinions or lack thereof, sex, gender, gender identity, sexuality, sexual orientation, marital status, caring or parental responsibilities, illness, ability or disability, mental health status, medical condition, physical appearance, genetic features, parentage, descent, full or part-time student status, socio-economic background, employment status, trade union affiliation, spent or irrelevant criminal convictions or any other irrelevant distinction.
  • Acting responsibly, being honest, considerate, respectful and courteous towards others. Behaving in a respectful manner towards others so that they do not feel that they are being harassed or bullied, and abiding by the law.
  • Showing consideration for the welfare of other Short Course Learners;
  • Ensuring that any activity you engage in using the internet, including virtual learning environments (e.g. Moodle), social networking sites (e.g. Facebook, Twitter etc.), blogs or other web resources, refrains from causing offence and could not be regarded as bullying or harassment.
  • Respecting the right of freedom of speech provided it is within the law.

Whilst learning:

  • Being punctual for sessions or classes.
  • Where applicable, following the rules laid down by Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø for academic activity, the use of the Library, Information Services and other services.
  • Where applicable, being aware of the advice and assistance available on academic and other matters from sources such as personal, programme and departmental tutors.
  • Where applicable, informing the relevant person if you are going to be absent or delayed for an activity where you are expected to attend.
  • Seeking help for yourself when you need it.

Around Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø:

  • Showing respect for Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø property.
  • Informing yourself of Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø health and safety policies and following them.
  • Playing your part in maintaining security and being prepared to produce your identity card when requested.
  • Caring for the environment at Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø by respecting buildings, spaces and facilities.
  • Recycling and disposing of litter responsibly.
  • Showing consideration for others regarding noise (e.g. switching mobile phones off in sessions and classes).
4.

The following other Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø policies also relate to conduct and behaviour for all Short Course Learners:

Equalities
Harassment and BullyingÌý
Health and Safety
Security
Energy Saving Information

5.

The following link to sources of advice and assistance for Short Course Learner Associate Students and Attending Students:

6.

Where it is deemed appropriate, any matters relating to the infringement of Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø rules and regulations or the misconduct of Associate Student or Attending Student Short Course Learners will be referred to Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø’s Disciplinary Code and Procedure.


2.12ÌýComplaints Procedure

1.Any Short Course Learner who wishes to make a complaint about her/his experience at Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø should first try to resolve the matter informally, in consultation with either the person who has caused the complaint, or with that person's line manager, or with another appropriate person within the area of Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø where the complaint has arisen.
2.Formal complaints should only be submitted if informal discussion fails to resolve the matter satisfactorily, or would be wholly inappropriate, and if there appear to be genuine grounds for making a complaint.
3.If a complaint cannot be resolved informally, Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø has an established Student Complaints Procedure for dealing with both academic and non-academic complaints and representations from students. This Procedure shall also apply to Short Course Learner Associate Students and Attending Students.
4.All other Short Course Learners, i.e. those on non-credit-bearing Short Courses, shall have recourse to Ïã¸ÛÁùºÏ²ÊÖÐÌØÍø’s Public Complaints Procedure in the event that a complaint cannot be resolved informally. Where deemed appropriate and applicable, complaints involving Short Course Learners undertaking non-credit-bearing Short Courses will be referred to the established Student Complaints Procedure.